Have an "Exit Plan"

Although this is sort of IT 101, build an idea of what it looks like to shut down an application that you either built or are using as a service.  This should include things like migration of your data, and how you scrub important business data from the vendor's servers.  This article by Paul Venezia of InfoWorld explains the implications of exiting and how one IT group ensures their data has been removed from a providers servers.  I don't think the author goes far enough because there are most likely backups of your data on remote servers and possibly tape.  You should already know what your provider's retention policy is and what form these backups are kept.  If you have stand-by servers in another data center, you may want to perform a wipe on those disks as well before the storage space is released to other customers.  I'll assume that the backups on tape will eventually be destroyed and if you've actually implemented with this provider, that you are OK with their security policies that control access to backup media and their disposal procedures. 

Apple Marketing Misstep and Cloud Sneak Attack

Version numbers & product names are pure marketing.  In my opinion Apple made a marketing mistake in naming the latest phone the “4S”.  Many bloggers,  Bill Houle among them, stated this as well.  

I was resisting writing my own thoughts and reviews until I saw this article from BGR which is very much in alignment with my own thoughts.  Also, after playing with Siri and other iOS goodness, I’ve come to the conclusion that the software is helping start what could be the next major revolution in tech.  The sneak attack is iCloud, Apple’s cloud computing beach head.

HP TouchPad Thoughts

What follows are my growing notes on the TouchPad.  It’s not really just about the touchpad but to help me understand why iPad is continuing to kick butt in the tablet market.  Some say that there is no tablet market, there’s an iPad market.  The vote is still being counted on that one but early polls show iPad with an unbeatable lead for the next few years.  This isn’t anything new but in review is in part my quest to understand the “why”.   Part of it may indeed be the emotional connection that Apple somehow makes with a very large segment of users.  The Gardian author of “Why do some people really hate Apple” and Donald Norman’s book “Emotional Design” get in touch with this idea.  Although not the key topic of this article I give my thoughts on the Gardian article at the end.  

Comparing Local to Cloud Security

The first thing that prospective cloud users ask about a new cloud application is "What about security?".  It's a good question, and one that should always be asked when looking at a new public cloud based service vs. internally hosted “private cloud solutions”.  One of the things that I highlight for my clients is that when looking at the security implications of using a public cloud computing service, they should use a fair comparison.  They should compare the security of the public cloud to their alternative, usually an application deployed on their "private cloud" or locally hosted solution, on their own hardware located within their walls.  

This is the first in a series of articles that I will be writing to help answer how we can evaluate cloud security for our business and make good choices.  I want to peel away that first layer when evaluating security.  What you might find is that getting into minute detail on cloud vendor’s security scheme isn’t needed if you can’t afford to do the most basic things for your own locally hosted business system.   I’ll revisit some of the things I mentioned in the security section of my risks article.

Backup The Cloud

Hopefully you’ve read my article about backing up your workstation to the cloud and using a secondary backup to something like a USB drive, but what about backing up the cloud?  One of the benefits of using cloud computing is that you don’t have to backup, nor do you need purchase and maintain the software, and other components needed to backup.  If you are a little bit scared of say, having a client or co-worker nuke a document in Google Docs, Spanning Backup may be your solution.  It’s a cloud backup service (think of it as insurance) that backs up your cloud documents.  Crazy, I know, but if it’s something you worry about, there’s a cloud solution.  

- Chris Claborne

Using Google's Two-Factor Authentication

UPDATE:  If you've read about Gmail account passwords getting stolen (hackers getting users to load a fake page and stealing password) and you are concerned, you really should read this.  Had those users turned on Google’s “Two-Step Verification” they probably wouldn't have been hacked.

Google introduced what's known in the industry as "two-factor authentication” last year.  Google calls it "2-step verification".  Although I use a two-factor authentication system every day for the company I work for and have used others in the past, it’s time to tighten my security belt. In addition, I feel that if I’m going to write about Google’s system, I really should be using it.  Actually I think you should too.  Security is in the news a lot more these days and people are putting more of their lives into the cloud.  If you use Google Docs and other services like I do, you should be doing a better job of ensuring your stuff is secure and private.  

After the break, I’ll explain what it is, how it works, and how to turn it on for your Google account.

The Cloud as Your Mobile Shared Disk

Although I’ve mentioned it in the past, I want to do a quick review of Dropbox, a “cloud network file system” for all your devices.  Although I had Dropbox installed for a while, the power of it really didn’t hit me until I talked about it with my friend Bill and using my new iPad.  I realized how it could solve several problems and truly further my goals for living in the cloud (compute wise that is).  If you need to share files between multiple PCs, phone, tablets (yours or with other people), this is the way to go.  You get all of this, wait for it..., for free.  You can sign-up for Dropbox for free and receive 2GB of space.

After the break, I’ll explian more about what it is, some of the key features, and a few use cases to demonstrate the benefits.

My Thoughts about Amazon Web Service Failure

Amazon Web Services (AWS) had a major failure last week and there was a lot of buz about it since it took down several major web sites. AWS is one of the leading cloud infrastructure or platform as a service companies. When they fail, it's big news.

Here’s my take.  No solution will provide 100% up-time There will always be a use-case that was not anticipated, failure mode that was not thought of, or human error that couldn’t be mitigated.  Is this a reason to call cloud computing with AWS a failure?  No.  Although I don’t know what their up-time stats are, I’m willing to bet that even if you don’t use multi-site implementation the benefits of scalability, flexibility and up-time still rival what a lot of companies could do on their own for the cost.

Cloud Docs on the iPad

I wanted to be able to continue to use the cloud for editing my documents in Google Docs.  If you need a word processor, spreadsheet, and presentation editor that will open your Google documents, or equivalent Microsoft product files, try Docs to Go.

My attempt to use the rich text editing in Google Docs on my iPad 2 was a dismal failure.  Although Google offered “desktop mode” from the iPad Browser, I would designate it as #FAIL for the iPad.  This forced me to look for a real solution for rich text editors for the iPad and I was pleasantly surprised.  As proof of my success, most of this article was written using the iPad with “Docs to Go” and an Apple bluetooth keyboard.  Combined with Google Docs and Dropbox, Using Docs To Go is a very powerful tool for document editing on the go.

After the break, I’ll compare some core capabilities of Office2 HD and Docs To Go.

What's New in Google Apps

Originaly published on 2/1/2011
As promised, this is my what’s new article on Google Apps. Google Docs has been around since 2006 and has been going through a continual cycle of enhance and extend (as I discussed in 2008). 2010 marked a time of furious change in Google Docs, now a part of a suite of tools called Google Apps, and I’ll review some of those here. This rapid release of change is partially enabled because of Google's distribution system, the Internet. This is an advantage of cloud computing (for the most part) over the client software in a box method because there is nothing to install and users don't have to "upgrade". Upgrades are released to everyone at once (mostly). If you receive a feature you don't like though, it could turn into a disadvantage.

Before identifying what’s new, a quick description is in order. In general, Google Apps is a suite of online office productivity tools. Individual users can access most of these tools using a Google Gmail account. The basic tool set covers all the classic office productivity tools similar to those found in Microsoft Office Basic. All access to Google Apps is via the WEB and users’ data lives in the “cloud” on Google servers where it is regularly backed up, and accessible from anywhere, and any device. When people think of operating “in the cloud” this is a prime example.
UPDATE: Look at the end of this article for a update regarding mobile

Thoughts on iPad 2 announcement and Why I Think Apple will continue to win

Taking a break from cloud computing I want to give you my quick take from the Apple iPad 2 announcement and why I think they will continue to dominate (and destroy some) in the tablet market.

There was nothing earth shattering in the announcement (until I saw the first video demo on Engadget).  It's a very nice bump to the hardware and blazing fast, giving them more capability.  After the break I'll drill down on why I think they will continue to dominate.

Google Released “Google Cloud Connect” Today

Today, Google took their MS Office plugin out of BETA and release Google Cloud Connect (GCC), a way to easily share and edit documents real-time with others. The video on their announcement is very compelling.  From their blog:" It adds simultaneous collaboration, revision history, cloud sync, unique URLs and simple sharing to the Microsoft Word, Excel and Powerpoint applications."

Cloud Connect is a very smooth move by Google as a way to demonstrate the power of real-time collaboration without leaving the coveted Microsoft Office Environment.  Check out the announcement. By using GCC, users gain many of the advantages of using Google Docs without leaving MS Office. I'll write more when I have a chance to try it out.

Big Cloud growth predicted in 2011

According to a Infoworld article on IT hiring slowing due to cloud growth they say IDC is forecasting that public cloud services revenue in the U.S. will grow nearly 24 percent, from $14.2 billion in 2010 to $17.6 billion in 2011.  In addition in the Hackett Group survey, IT firms were asked to rank their strategic priorities, and cloud computing ranked No. 4 this year, with 59 percent respondents citing it as a priority. Last year, cloud was ranked 10th out of 11, with only 27 percent of respondents identifying it as a critical priority.

Using the "Power" of Cloud Computing with Evernote

Evernote.com is another great example of a powerful cloud computing application that has many of the benefits of cloud computing. I use Evernote to drop items into a notebook that I need to be able to access from anywhere, (iPhone or any web connected computer). Being able to access information from anywhere and via any device is a key benefit to cloud computing. The real power Evernote brings to the table, in my opinion, is OCR, making everything I upload searchable. Then I thought, why not scan in all the paper that I keep (bills, etc) and put it into Evernote. What would happen?

Update (2/21/11): After using Evernote for about a year, I've updated this article with my discoveries and experiences.  Also added new features in iPhone app released on 3/1/2011 at bottom.

A Lesson in License Cost Risk In The Cloud

I came across something recently that places a black mark on cloud computing in general.  In January of 2011, MOZY, a network backup provider, significantly changed their pricing.  In fact, it’s so significant (and just a bit strange) that some MOZY customers will see renewed billing that can be double or 10s of times higher than they were paying.  MOZY’s unlimited storage for backup was just $6/month but when MOZY discontinued the unlimited plan and put a 50GB cap on that price plan, users with 100s of gigabytes of backed up data are now looking for a new home (or deciding to pay a lot more).